Free Procurement Tools
Free procurement tools are interactive, browser-based tools for assessing, planning and communicating procurement decisions. Every tool on this page is free to use, with no sign-up and no email gate.
Because all calculations run in your browser, nothing you enter is stored or transmitted, and it disappears as soon as you close the tab. When you finish, each tool produces a result you can print or save as a PDF to brief your team or your board.
They are built by the same team that delivers procurement outsourcing, fractional procurement leadership and procurement strategy for UK organisations, so they reflect how the work is actually done, rather than textbook theory.
100% private: no data stored, no sign-up, no tracking of what you enterProcurement KPI Dashboard
Enter your figures or upload a CSV and get an instant executive dashboard: savings, supplier performance, cycle time, compliance and risk, benchmarked with RAG status and printable as a one-page summary.
Open the tool →4 Quadrant Supplier Positioning
Score each item you buy across four questions and the tool plots it on the Kraljic-style matrix, with the recommended commercial strategy for every quadrant: strategic, leverage, bottleneck or routine.
Open the tool →Should You Outsource Procurement? Scorecard
A 60-second, seven-question scorecard for MDs and FDs. Your total updates as you answer and the result tells you whether to do nothing, go fractional, or outsource fully.
Open the tool →Stakeholder Map
Plot your stakeholders by influence and interest, and get a recommended engagement approach for each quadrant. Useful before any sourcing project, transformation or difficult contract conversation.
Coming soonTCO Iceberg
Purchase price is the part above the waterline. This tool builds the full total cost of ownership picture, delivery, quality, switching, management and disposal costs, so you compare suppliers on real cost.
Coming soonNegotiation Planner: BATNA & ZOPA
Prepare a negotiation properly. Set your target, walk-away point and best alternative, estimate the other side's, and see the zone of possible agreement before you enter the room.
Coming soonPorter's Five Forces
Assess the power dynamics in a supply market before you go out to tender: supplier power, buyer power, new entrants, substitutes and rivalry, with a read-out on where your leverage really sits.
Coming soonValue Triangle
Cost, quality and service pull against each other in every buying decision. This tool makes the trade-off explicit so stakeholders agree what they are optimising for before the sourcing starts.
Coming soonSCQA Builder
Turn a messy problem into a board-ready narrative. Situation, Complication, Question, Answer: the structure behind clear business cases, papers and recommendations, built step by step.
Coming soonWant one of these built for your organisation?
Every tool here is a generic version. However, we also build tailored versions for organisations that want their own branding, benchmarks, categories and approval thresholds, or a version embedded in their intranet or Dynamics 365 environment. So if a tool on this page nearly does what you need, the tailored version usually takes days rather than months.
Get in touch →Frequently asked questions
Are these procurement tools really free?
Yes. Every tool is free to use and share with your team, and there is no trial period, no premium tier and no email gate.
Do the tools store my data?
No. Because all calculations run in your browser, nothing you enter is stored, transmitted or seen by us, and it is gone when you close the tab. So if you want to keep a result, simply print it or save it as a PDF.
Do I need to sign up or enter my email address?
No. Each tool opens and works immediately, without registration and without follow-up emails.
Who are these tools for?
Procurement leaders, finance directors and managing directors in UK SMEs and mid-market organisations, as well as procurement teams who want a fast, structured first pass at a decision before committing time to it.
Can I get a version tailored to my organisation?
Yes. We build customised versions with your branding, benchmarks and categories, either standalone or embedded in your own systems. To talk it through, get in touch.
Do the tools replace proper procurement advice?
No. They give you a fast, structured, directional view. However, designing the actual engagement, contract or strategy still needs sizing to your sector, suppliers and operating model, which is the work we do hands-on.
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