Case Study

Leader Optec

01
The Situation
Leader Optec is a UK-based fibre optic specialist, providing British-manufactured connectivity solutions, including patch panels and cabinets for data and fibre management. As part of their ambition to elevate their business and underpin their long-term growth strategy, the leadership team recognised the need to improve visibility across procurement operations and mitigate risks. To support this next phase of growth, Leader Optec partnered with Pro Outsourcing to review existing procurement processes and internal capabilities. The aim was to deliver actionable insights via accessible, data-driven reporting that would empower the team to make informed, proactive purchasing decisions aligned to their 3–5 year strategic roadmap.
02
The Transformation
Pro Outsourcing successfully secured a fully funded work package through the European Regional Development Fund (ERDF), enabling the delivery of a comprehensive transformation programme. Key elements of the solution included: · The design and implementation of bespoke procurement reports, directly extractable from Leader Optec’s SAGE system, which were then configured to provide intuitive and dynamic visual dashboards. · The development of On Time In Full (OTIF) performance data tables, utilising monthly downloaded data to create clear visual outputs, facilitating faster and more accurate performance analysis. These enhancements enabled the purchasing function to transition from reactive to insight-led, empowering the business to identify risks and opportunities in real-time.
03
Result
Leader Optec now benefits from a complete suite of procurement reports and interactive graphical representations, offering full visibility of purchasing trends and supplier performance KPIs. This transformation allows for quicker trend identification, improved supplier negotiations, and targeted cost-saving initiatives as the business scales. Additionally, Pro Outsourcing contributed strategic recommendations, including: · Dual sourcing opportunities to reduce risk and increase supply chain resilience. · Initiatives to address and reduce slow-moving and obsolete inventory, unlocking cash and improving working capital. · Procurement strategies designed to support sustainable, long-term business growth.
Paul Desmond
"...Pro Outsourcing have provided Leader Optec with the tools to begin developing our Purchasing Strategy. They have provided guidance on cost saving opportunities and developed for us a robust set of processes and reports to allow us to interrogate our system data and be more proactive in the purchasing side of our business..."
Paul Desmond
Managing Director